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Master Vendor Automation System
Manually visiting vendor sites to collect data for timesheets is a tedious, time-consuming and inefficient process. This system automates the process of downloading timesheets from master vendor portals to reduce payroll TAT and increase efficiency.
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Downloading timesheets data from master vendor portals is often a time consuming – especially when you are processing thousands of timesheets every week.
Using this system, payroll admins simply need to press a button to download, format in predefined template and store the data in a predefined location. With API integration, the data can be uploaded directly to the payroll software.



Automate downloads and formatting for master vendor management
20-25% reduction in payroll processing time for downloading and formatting files
24/7 processing – create a scheduler to run the bot at any time of the day
Fully automated – no manual data entry required and therefore no human errors
No duplicate entries – eliminates duplicate entries with real time job matching
Exception handling – generates error report which can be used to prevent future errors




Customisable, easy to use and extendable

Integrates with payroll system
Using APIs, it is possible to integrate the system with the payroll software. This makes it possible to automatically push the data into the payroll system for processing.
Save data in required format
Automatically extracts the data from downloaded Excel files and fills it into the predefined templates, ensuring standard data for further processing.
Non-intrusive
As the tool automates the same actions that were previously taken by human workers, it doesn’t require any major changes to the client’s existing systems.
Easy to configure
The system is flexible enough to extract data from different types of web portals. In addition, if the process flow changes, the system can be easily configured to accommodate the changes.
Runs in the background
The system can run in the background while your staff is working on other tasks. Also, it can work 24/7 – at any time of the day. Its frequency can be adjusted: daily, twice a week, weekly.
Highly scalable
Significantly boost the teams productivity and can be easily scaled when the number of timesheets or portal increase.






Case Study: Automating vendor management downloading for a leading recruitment agency
Read case study
Benefits
Automate the entire process of downloading and formatting timesheet data
Reduce time and efforts spent on downloading and processing timesheets by 20-25%
Upload the data directly into the payroll software, leading to further efficiency gains
Focus the freed brainpower on more essential tasks




Schedule a demo
Get in touch today to estimate how much time, money and energy your payroll processes can save using our system.


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